Job Description

Data Entry/Inventory Management

Onsite: Augusta-Maine

Job Description

Top 3 Skills:

Data Entry

Inventory Management

Organization Skills

The Office of Information Systems is seeking a full-time, detail-oriented Inventory Management Specialist to manage our inventory operations.

This person will be analytical, highly organized and have a strong attention to detail. They will have knowledge of inventory management principles and familiarity with inventory systems (preferably Fishbowl). Inventory stock levels will need to be maintained based on the needs of our field tech/engineers.

The Inventory Management Specialist will ensure efficient and accurate inventory operations, keeping a close eye on the flow of stock in and out of the inventory rooms or storage locations.

The candidate will have the following responsibilities:

Oversee and manage inventory based on Network Service’s needs.

Perform regular inventory audits to ensure accuracy and integrity of the inventory by managing daily physical cycle counts and reconcile variances/discrepancies.

Maintain clear and accurate inventory reports for internal and external stakeholders.

Forecast inventory needs to manage procurement and storage space effectively.

Retrieve inventory at loading dock and match against shipping document(s).

Manage and coordinate logistics for timely and accurate delivery of stock.

Retrieve equipment for network technicians and engineers for work related sites.

Train and guide staff on effective inventory practices and procedures in inventory systems.

Use inventory management software and systems and other sources to track and monitor inventory.

With management guidance, develop and implement inventory control procedures and best practices.

Track and report key functional metrics related to inventory management.

Perform critical inventory tasks to ensure the correct number of items are always in stock for maximum and minimum levels.

Maintain updated and accurate records of inventory, including equipment leaving and coming into stock.

Communicate with the management team regarding stock and order needs.

Plan and implement inventory control techniques to avoid shortages and excesses.

Manage and update inventory management system(s) and databases or spreadsheets.

Able to multitask and/or change tasks frequently.

Track vendor quotes, orders and packing slips to ensure accuracy and approval for payment

Proven experience as an inventory management specialist or similar position.

Excellent understanding of inventory management procedures.

Experience in data entry and analysis.

Strong understanding of forecasting and inventory management software.

Physical stamina and manual dexterity to lift and carry heavy items.

Excellent organizational and planning skills.

Detail-oriented with strong analytical skills showcasing superb accuracy.

Proficient in math.

Has knowledge of Microsoft suite of applications including Word, Excel, PowerPoint, Outlook, etc. at a moderate level.

Qualified candidate will have to pass a State of Maine background check for the purpose of employment.

Will have strong organization, data management and data entry skills.

Good written and verbal communication skills.

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