Job Description

Job Description

Job Description

This position is based in Madison, NJ, and requires full-time, onsite presence with no flexibility for remote or hybrid work.

We are seeking a highly organized and proactive Executive Assistant to support a department of up to 20 individuals. This individual will play a pivotal role in ensuring the smooth and efficient operation of daily activities within the department. The Executive Assistant will be responsible for managing administrative tasks, coordinating schedules, and acting as a point of contact for team members and senior leadership.

Key Responsibilities:

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, presentations, and reports for meetings and other departmental needs.
• Serve as a liaison between department members and other internal teams.
• Assist in the preparation and organization of departmental events and activities.
• Handle confidential and sensitive information with the utmost discretion.
• Provide general administrative support, including answering calls, responding to emails, and maintaining office supplies.
• Coordinate and prioritize incoming tasks and projects for the department, ensuring timely completion. 

Qualifications:

• Minimum of 5 years of experience in an administrative support role, preferably in a global department setting.
• Strong organizational skills with the ability to multitask and manage competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong attention to detail and problem-solving skills.

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