Job Description

About Spiffy 🌟

Spiffy is using AI to reimagine commerce. We envision a future where retailers and brands can deploy hyper-personalized online shopping experience easily, so customers can transact flawlessly.

We already have commercial success deploying cutting-edge research techniques that our world-class researchers developed over the last two years to scale hyper-personalized and continuously improving AI, and are looking to scale fast.

Why we need you 🌟

As Spiffy continues to grow and evolve, so do the responsibilities of our leadership team. We’re looking for a highly organized and proactive Executive Assistant to support our CEO in navigating the complexities of a rapidly expanding business. In this mission-critical role, you’ll help streamline operations, manage priorities, and ensure the CEO’s focus remains on driving the company’s vision forward. Your contributions will directly impact the success of our team, our customers, and our ambitious goals.

What you’ll do 🎨

• Oversee Administrative Operations 📋: Handle day-to-day administrative tasks, including scheduling meetings, managing calendars, and coordinating travel arrangements and personal appointments for our CEO.
• Event and Project Coordination 📆 : Plan and execute client events, customer partnership initiatives, and team activities. Manage logistics, ensure flawless execution, and deliver seamless, impactful experiences for all stakeholders.
• Streamline Communication ✉️: Ensure clear and efficient communication within the team and with external stakeholders by organizing updates, maintaining records, and coordinating follow-ups.
• Support HR and Benefits Administration 💼: Assist with administrative tasks related to HR, including onboarding new hires, maintaining employee records, and coordinating benefits enrollment

Who you are 😎

• Organizational Guru 🗂️: You have a knack for keeping things organized, whether it’s managing schedules, tracking deliverables, or coordinating across teams. You thrive on attention to detail and follow-through.
• Proactive Problem Solver 🔍: You’re resourceful and take initiative to identify and resolve issues before they become problems.
• Tech-Savvy 💻: Comfortable with tools like Google Workspace, HubSpot, Notion, and billing platforms, you’re quick to learn and adapt to new systems.
• Relationship Builder 🤝: With excellent communication and interpersonal skills, you’re adept at building strong relationships with customers, stakeholders, and teammates.
• Startup Enthusiast 🌟: You enjoy working in dynamic environments where priorities can shift quickly. You bring flexibility, resilience, and a can-do attitude to the team.

Perks & Benefits 🎉

Competitive Salary 💸 : Get rewarded with competitive compensation.

Flexible Work Environment 🏠: We are a hybrid startup that combines the flexibility of remote work with regular in-person collaboration (3 days/ week) in Seattle.

Health is Wealth 🩺: Top-notch medical, dental, and vision insurance.

Trailblazer Opportunity 🌠: Be a pivotal part of our well-funded, high-potential startup.

Ready to make AI history? Join Spiffy and be a part of something spiff-tacular! 🌈✨

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