Executive Assistant Office Manager Job at Career Group, San Francisco, CA

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  • Career Group
  • San Francisco, CA

Job Description

Our client, a growing Series A start-up, is seeking an Executive Assistant/Office Manager. In this role you will provide high-level support to the Director of Operations and the CEO, while also managing the day-to-day office operations. This role requires someone who thrives in a dynamic environment, has prior experience in tech or start-up environments, and is comfortable juggling multiple priorities at once. You will be responsible for handling a variety of administrative, operational, and office management tasks, ensuring smooth and efficient operations for the leadership team and the broader organization.

**Please note this is an onsite, temp-to-perm role in San Francisco, CA. Pay will be $120,000.**

Duties and Responsibilities:

  • Provide high-level administrative support to the Director of Operations and CEO, including calendar management, meeting coordination, and travel arrangements.
  • Manage emails, phone calls, and other communication for the CEO and Director of Operations.
  • Prepare agendas, documents, and reports for internal and external meetings.
  • Handle confidential information with discretion and professionalism.
  • Organize and prioritize tasks for the CEO and Director of Operations to ensure efficiency and productivity.
  • Oversee day-to-day office operations, ensuring the office runs smoothly and efficiently.
  • Manage office supplies, equipment, and facilities to ensure a comfortable and productive work environment.
  • Serve as the primary point of contact for all office-related inquiries and troubleshooting.
  • Coordinate office events, team meetings, and company-wide functions.
  • Develop and maintain office policies and procedures to improve operational efficiency.
  • Manage relationships with vendors and service providers for office needs, including catering, cleaning, and maintenance.
  • Assist with onboarding new employees, ensuring they have the resources and tools needed to succeed.
  • Coordinate logistics for team meetings, conferences, and company events.
  • Work closely with the HR team to manage employee records and help with other HR-related tasks as needed.
  • Provide ad-hoc support to other team members and departments as needed.

Qualifications:

  • Bachelor’s degree (preferred)
  • 2+ years supporting senior executives in fast-paced or dynamic environments
  • 2+ years managing office operations, supplies, and logistics
  • Strong organizational skills with the ability to manage multiple projects
  • Problem-solving abilities and quick thinking
  • Excellent written and verbal communication skills
  • Tech-savvy with tools like Google Workspace, Microsoft Office, and Slack
  • Attention to detail while handling multiple tasks
  • Exceptional service orientation for internal and external stakeholders
  • Adaptable and proactive in a constantly changing environment

Please submit your resume for consideration!

You can use to collect and manage your references for free and share them with us or anyone else you choose.

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Job Tags

Permanent employment, Temporary work,

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