Job Description

POSITION: Executive Assistant

Department:  Office of the President

Classification: Full-time, Salary Exempt, Administrative

JOB SUMMARY:  Reporting directly to the President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President.

DUTIES AND RESPONSIBILITIES:

• Manage the President’s calendar and provide daily support.
• Manage travel arrangements.
• Manage communication and scheduling activities for the President ensuring effective time management and prioritization of schedule using appropriate judgment to adjust as necessary.
• Coordinate events, including meetings, speeches and donor relations events.
• Ensure error-free document preparation and secure the President’s signature as needed.
• Oversee special projects and manage the office budget.
• Serve as the primary point of contact for internal and external constituents.
• Manage the President’s email and additional correspondence.
• Answers incoming phone calls to the President’s office.
• Prepare meeting agendas.
• Attend meetings and records minutes.
• Manage the President’s email.
• Prepare reports, memos, letters, presentations and other documents, assist with preparation for meetings.

KNOWLEDGE AND EXPERTISE:

• Highly collaborative.
• Strong organizational, project management and critical thinking skills with impeccable multi-tasking abilities. Ability to anticipate needs.
• Excellent oral and written communication skills, and a high degree of diplomacy.
• Ability to research, organize and synthesize information and material from multiple sources.
• Advanced Microsoft Office skills.
• Ability to meet project deadlines while adapting to immediate demands.
• Strong people skills and the ability to effectively work with a wide range of individuals and constituents in a diverse community of faculty, staff, students, and external stakeholders.
• Ability to manage extremely sensitive information with care and confidentiality.

PHYSICAL DEMANDS:

• Work is normally performed in a typical interior/office work environment with frequent work at a keyboard or sitting in an office.
• Must be able to work in a fast-paced, sometimes stressful environment.
• Travel required.
• Evening and weekend hours are occasionally required.

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