Job Description

Job Description

Job Description

SUMMARY: The incumbent works within the health information section of a multi-disciplinary ambulatory facility utilizing an electronic health records system. Under direct supervision of the Health Information Management Supervisor incumbent participates in release of information, scanning documents for client records, enters clinical data, retrieves charts, and assists with delegated tasks involving protected health information.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Level I

• Maintains records in a confidential manner according to applicable state and federal regulations and UIHS policies and procedures.
• Organize and manage healthcare information data ensuring its accuracy, quality, accessibility, privacy, and security in both electronic and paper formats.
• Locates, checks out, and delivers client records from archives that are requested by authorized clinic staff.
• Operates computer to enter and retrieve protected health information, and types correspondence and reports.

Answers telephone in a courteous and efficient manner. Routes calls to appropriate person or department. Takes accurate messages.

• Communicates with clinic staff to facilitate efficient client care.

• During outage of electronic health records system, communicate client health information to clinical provider as needed through fax and/or telephone.

• Operates a scanner for purposes of electronically filing the results of laboratory tests, consultations, and various other reports into client health records according to established procedure.
• Under the direction of the supervisor, participates in maintaining records into active and inactive categories and archiving of records.
• Under direction of the supervisor, provides and documents individual requests for release of information accordingly within UIHS procedures.
• As needed, enters data from patient charts into the electronic health records system.
• Attends department meetings and other assigned meetings.
• Adheres to accreditation and compliance standards/guidelines.
• Maintains a professional organized clean working environment by following organizational policies, guidelines, and safety standards.
• Assists in development of departmental policy, procedures, and quality improvement activities within the clinic as directed.
• Performs other tasks as assigned.

Level II

• Assists in entering information on various health insurance, authorization, and related forms.
• Assists in compiling statistical data such as births, deaths, and types of treatments given as directed.

Level III

• Reviews client records for completeness.
• Assists in training and orientation of Health Information Management Technicians I and II.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE: Educational degrees must be from a US Department of Education accredited school

• Level I – High school diploma or general education degree (GED); entry level.
• Level 2 – Associate’s degree or two (2) years of related experience in the field or combination of both.
• Level 3 - Associate’s degree and one (1) year of related experience in the field or three (3) years of related experience in the field or a combination.

COMPUTER OPERATIONS

• Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.

LANGUAGE SKILLS:

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS:

• Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's.

REASONING ABILITY:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Must be bondable.
• Must be able to possess a valid driver’s license.
• Must be able to be insured by agency’s vehicle insurance.
• Must possess or be able to obtain a BLS certification within six (6) months of hire and maintain such.

OTHER SKILLS AND ABILITIES:

• Ability to operate standard office equipment (copier, fax, etc.).
• Must be able to work with American Indian people and be sensitive to their culture.
• Must be willing to learn more about the American Indian culture and attend at least one (1) Cultural Presentation or training per year.
• Comply with all safety policies, practices, and procedures. Report all unsafe activities to supervisor and/or Human Resources.
• Participate in proactive team efforts to achieve the Purpose, Vision and Guiding principles of UIHS.
• Provide leadership to others through example and sharing of knowledge/skill.

OTHER SIGNIFICANT FACTS:

The Privacy Act of 1974 mandates that the incumbent shall maintain complete confidentiality of all administrative, medical and personnel records and all other pertinent information that comes to his/her attention or knowledge. The Privacy Act carries both civil and criminal penalties for unlawful disclosure of records. Violations of such confidentiality shall be a cause for adverse action.

Job Tags

Similar Jobs