Job Description

Job Overview

Internal Job Title:

Contracts Specialist

Industry Standard Job Title:

Contracts Specialist

WMG Mapping:

5058 CONTRACTS MANAGER 1

Supervisor:

Chief Financial Officer (CFO)

Billable Posture:

Nonbillable

Position Type:

Individual Contributor (IC)

Position Level:

Journeyman

Education: Bachelor’s degree in Business Administration, Finance, Law, or a related field. Advanced degree or certification (e.g., CPCM, CFCM) is a plus.

Experience : At least six (6) years’ experience in contract administration, specifically with federal government contracts and subcontracts involving all contract types (Fixed Price, Cost Plus Fixed Fee and T&M). In-depth knowledge of federal acquisition regulations (FAR, DFARS) and government contracting principles. Strong background in contract negotiation, administration, teaming agreements, consulting agreements, subcontracts, contract compliance and other corporate legal documents. Strong background in compliance for contracts subject to the Service Contract Act.

Security Clearance: Must be eligible for clearance.

Summary

The contract specialist is responsible for negotiation and administration of contracts, task orders and subsequent amendments consistent with client requirements, government regulations, and procurement policies and procedures.

The primary responsibilities of this position are:

• Reviews solicitation requests and proposal volumes to proactively identify and mitigate risk areas and ensure compliance with terms and conditions.
• Collaborate with business development and proposal teams to support the preparation and submission of proposals, ensuring compliance with solicitation requirements.
• Draft, review, and negotiate non-disclosure agreements, teaming agreements, consulting agreements, contracts, and subcontracts, from proposal stage to project close out ensuring accuracy, completeness, and compliance with legal and regulatory requirements.
• Administers a portfolio of contracts through negotiation, correspondence, documentation, certification, financial reporting, and product delivery.
• Analyze contract terms and conditions to identify potential risks and recommend mitigation strategies.
• Manage various contract types, including Fixed-Price, Cost-Reimbursement, Time-and-Materials (T&M), and Indefinite Delivery/Indefinite Quantity (IDIQ) contracts.
• Analyze financial implications of different contract types and provide recommendations.
• Ensure that all contracts adhere to company risk management policies and procedures.
• Maintain accurate and up-to-date records of all contract documents and correspondence.
• Conduct compliance reviews to ensure adherence to contractual obligations and regulatory standards.
• Enter and maintain accurate contract financial data in both the organization’s ERP as well as government systems.
• Ensure timely and accurate updates of financial information and contract modifications.
• Address and resolve contract disputes, claims, and issues with clients, subcontractors, and vendors.
• Provide guidance and support in the resolution of contractual and performance-related disputes.
• Serve as a primary point of contact for contract-related inquiries and communications with internal and external stakeholders.
• Provide training and guidance to project managers and other staff on contract management processes and best practices.
• Stay updated on industry trends, regulatory changes, and best practices in government contracting.
• Identify opportunities for process improvements in contract management practices and procedures.
• Implement enhancements to streamline contract administration and improve efficiency.
• Maintains heightened knowledge of relevant industry and changing contractual procedures and practices.

Knowledge, Skill, and Abilities:

• Knowledge of the practices, procedures, and processes involved in contracts administration and proposal activities. Knowledge of relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including FAR, DFARS and applicable Agency Supplements. Exceptional organizational skills. Excellent communication skills to independently correspond verbally and in writing to company and customer leadership.
• Able to think and operate strategically and tactically and to operate in a fast-paced, timeline-driven environment with competing priorities.
• Ability to operate in a professional office environment. This role routinely uses standard office equipment such as laptop computers, smartphones, and scanners.
• Excellent computer skills in Microsoft Office and Adobe. Familiarity with Deltek Costpoint or Unanet would a plus.
• Ability to travel occasionally for multiple days.

Competencies

The following competencies are role-specific and in addition to VectorCSP’s eight (8) core competencies: Teamwork, Accountability, Client Focused, Decision Making, Communication, Professionalism, Problem-Solving, and Technical/Professional Expertise.

Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty.

Process Management: Good at figuring out the processes necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient workflow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can't; can simplify complex processes; gets more out of fewer resources.

Integrity and Trust : Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent themselves for personal gain.

Supervisory Responsibility

This position will not manage employees.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment and standard business software, including MS Office suite and associated tools.

Physical Demands

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies up to 20 pounds.

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Vector CSP, LLC is an Equal Opportunity Employer. We do not discriminate in employment decisions based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other legally protected status. We are committed to providing reasonable accommodations to individuals with disabilities in the employment application process. EOE AA/M/F/D/V.

For assistance, please contact our Human Resources Department by telephone at (252) 337-5120 or by email at human.resources@vectorcsp.com.

We offer Medical, Vision, LTD, STD, Life Insurance, Dental, 401K, PTO, and Tuition Reimbursement to those who qualify.

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